Your first Done-For-You Virtual Party Script Package is on the house! Tell us where to send it:

The majority of us have attended virtual events at some point, such as conferences, webinars, online summits, and fairs. There were some good ones, there were some not so good. It is possible to build a reputation, increase sales, and expand a professional network with a virtual event that is effective. Whenever the content is bad, viewers become disengaged or upset that their time is wasted.

It is the script that controls the flow of a virtual event. With its help, you can stay organized and have something interesting to share with your attendees.

Virtually increasing your party’s attendance may be easy, but getting your guests in the party mood virtually may be more difficult. There are serious disadvantages to this-you’ve got to take the high energy and fun atmosphere that usually comes with live parties and make it work for virtual parties.

Your first Done-For-You Virtual Party Script Package is on the house! Tell us where to send it:
Here’s how to make your virtual party stand out and give your guests an unforgettable experience. Here are some tips.

1. Give Attendees Plenty of Opportunities to Speak Up

Keeping attendees engaged and involved is easy with two-way communication. Utilize the features in your virtual event platform to allow them to voice their opinions, such as:

  • Live chat
  • Q&A
  • Polls and surveys
  • Gamification

Live Chat

A live chat session enables attendees to share their thoughts, express their feelings, or ask questions about the session that is taking place. By allowing attendees to speak in the same way they may have been able to in person, you are essentially chipping away at the virtual barrier.

Q&A

During an event session, Q&A is an interactive tool intended to collect questions from attendees so that groups can circle back and discuss the points that caught their attention.

Polls and Surveys

You should conduct surveys and polls not just to engage attendees, but also to gauge their thoughts and feelings about your event. You might ask them how their experience has been so far, or you might ask more specific questions about the sessions they’ve attended so far.

Gamification

Adding game elements to your event activities is also a great way to encourage more participation and competition.

2. Empower Attendees to Connect One-on-One

It’s not enough for your virtual attendees just to chat, attend virtual sessions, and support you. The goal of many attendees is to develop professional relationships, network, and advance their careers.

Make sure the virtual event platform you choose has features that will allow attendees to seamlessly connect, such as:

  • Attendee directories
  • One-on-one video calls

Attendee Directories

Include information such as names, photos, and the profession of all attendees in the directory. By providing this information, attendees will find like-minded individuals and establish valuable connections. Attendees should have access to viewing profiles, sending messages, scheduling meetings, and requesting meetings.

One-on-One-Video Calls

For large group sessions, live chat is an excellent tool, but if you want attendees to form close connections, video calls are the better option. Virtual attendees can take advantage of this feature as close as they can get to meet in person. Furthermore, they get the opportunity to really knuckle down and work hard to form close professional relationships.

Ensure each attendee has the option to accept, decline, or send a video call request.

3. Group Attendees by Interests or Shared Characteristics

Be sure to split your attendees into smaller, interest-based communities if you want them to feel like they are part of a valuable community. In contrast to a large number of randomly selected attendees, these groups offer more valuable learning and networking experience for attendees.

If you are planning an event, consider the following attendee group styles:

  • Offer content-specific breakout sessions.
  • Create “birds-of-a-feather” style group chats.
  • Leverage interest-based discussion forums.

Content-Specific Breakout Sessions

Consider setting up breakout sessions according to specific topics while creating your event agenda. Allow attendees to choose their breakout sessions before the event so that they can customize how they experience the event. To make their interactions more effective and to facilitate more effective conversations, try to break into smaller breakout groups.

Birds-of-a-Feather Groups

A number of these informal, interest-based groups provide attendees with a chance to ask questions or discuss session content.

The two main methods of creating birds-of-a-feather groups are via an AI or manually. Participants are also able to create small groups and start video chats among themselves through certain event platforms.

Interest-Based Discussion Forums

A discussion forum is a sideline component that runs quietly behind the scenes for attendees to check as they see fit. In addition, they can be opened before the event even begins, so attendees can start interacting from the get-go. There can be different sections in these forums for different types of discussion, and anyone can jump to any section and start their thread.

4. Keep Virtual Communities Open Year-round

Why is all that effort wasted after one day when you’ve just spent all that time creating a virtual event that is spectacular? You may be able to run a better virtual event if you keep your platform active long after the event has ended so that relationships remain intact. Visitors should be encouraged to return to the site to view event sessions, view on-demand resources, and even continue to utilize the attendee directories and forums.

By setting up email or mobile push notifications, you can keep your attendees engaged by alerting them when someone gets a message or meeting invitation, or when a comment appears on a thread they follow.

Conclusion

Being able to initiate and maintain engagement among your virtual party guests isn’t as easy as it seems. These tips will surely make your virtual event keep your guests from yawning or scrolling through their phones.

Sources:

https://www.wildapricot.com/blog/increasing-engagement-between-virtual-attendees#keep-virtual-communities-open-year-round

https://www.zoho.com/backstage/thegreenroom/attendee-engagement-at-virtual-parties.html

Your first Done-For-You Virtual Party Script Package is on the house! Tell us where to send it:

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